If you’ve been struggling to sort through your papers and keep your business records and receipts in check, summer is the perfect time to organize your office for maximum efficiency. Chances are good that your business is just a wee bit slower in the summer months, which affords you some time to catch up on housekeeping tasks like dealing with paperwork and creating a new filing system. You even have extra daylight to work with, so now’s the time to work on your home office storage and organization plan.
What are you waiting for? Throw open the windows, roll up your sleeves and get started on these tips for making your office ship-shape.
1. Clear Out Paper
The No. 1 enemy of efficiency in your home office is that giant stack of paper on your desk. Start by sorting through all your papers and categorizing them either by client or by type (order forms, invoices, receipts, reports, etc.). For tax purposes, it’s important to keep paperwork for the past seven years, but you can put anything older than one year into deep storage to streamline things.
2. Put a Label on It
When you want to find something easily, you need a labeling system. Invest in file folder and blank labels and get cracking on making new homes for all the papers you decided to keep. It’s also a good idea to label file cabinet drawers, boxes and bins with their contents so you can locate all your supplies quickly.
3. Color Code Your Filing System
To take your organization to the next level, consider color coding your folders and labels. A simple system might have you storing unpaid bills in a red folders, outstanding invoices in yellow and general notes in green. Once you know the colors, each folder only needs to be labeled with your client’s names or a range of dates.
4. Organize Your Library
If you have reference materials like books or binder that you frequently use to look up important information, make sure they have a home in your office. Classic bookshelves make a great addition and are the perfect place to arrange your materials by subject or in straight alphabetical order so you can find what you need easily. If you have oddly shaped materials, invest in attractive boxes to store them on the shelves for a tidy look.
5. Create Stations
Once you have a handle on your paperwork and filing, make your office more functional by setting up miniature workstations. For example, a printing station should be stocked with paper, ink cartridges and other supplies right near your printer. If you spend time addressing and mailing flyers or bills, create an in-house post office where you have stamps, address books, envelopes and return address labels at the ready.
6. Use Desk Organizers
Finally, make sure that your physical desktop provides a clean work surface. Keep pens, paper and other supplies you need daily corralled neatly in desk organizers so you never have to stop working to find what you need. If you prefer a completely uncluttered work surface, consider outfitting a drawer or two with customized dividers to keep needed item out of sight but close at hand.
If you need a little help getting your office organized, Boston Homespaces can help. Contact us today to learn more about how the right office layout and storage solutions will make you more efficient than ever before.